{"direct_booking_form":{"additional_information_text":"Is there anything else we need to know about your event?","background_color":null,"id":2399,"minimum_guest_count_required":25,"minimum_guest_count_required_reason":"provided doesn't meet our minimum required number of guests.","name":"Group Dining Family-Style Menu","allowed_event_styles":["onpremise"],"payment_disclaimer":"Prices do not include taxes or fees. Your event is not confirmed until you receive a confirmation email from our team. Thank you!","minimum_spend_onpremise":"1000.0","minimum_spend_largeparty":"0.0","minimum_spend_dropoff":"0.0","minimum_spend_pickup":"0.0","minimum_spend_catering":"0.0","availability_hours":"{}","skip_menu_selections":false,"skip_room_selection_largeparty":false,"override_availability":false,"enable_lead_time_and_event_duration_availability":false,"order_summary_disclaimer":"Please select menu and beverage package for event to be confirmed. This form is for groups of 25-50 guests. If you have over 50 guests please fill out contact form on our website.","terms_and_conditions":"

CONTRACT CONDITIONS: All event agreements are made upon and subject to the rules and regulations of Von Elrod’s (the “Restaurant”) and the following conditions:

CONFIRMATION OF RESERVATION: All group bookings require a signed contract and completed credit card authorization form as well as a 50% deposit to confirm reservation. Otherwise, group space is subject to release without further notice.

PAYMENT: The food and beverage minimum will be charged the day of your event to the credit card that was placed on file at the time of signing the contract. Any charges incurred at your event that are above the minimum will be charged at the conclusion of the event. Restaurant accepts cash, pre-approved company check, MasterCard, Visa, Discover Card, Diners Club, JCB, and American Express. No discounts or vouchers are accepted. One bill for all charges will be given to Account (the “Client”) unless prior arrangements are made with Event Sales Manager.

GUEST COUNT GUARANTEES: The guest count listed is an estimate: the final guest count is due by two (2) business days prior to your event date. If no adjustments are made, the guest count on the contract will be used as the final guaranteed guest count. Once the guarantee is given, it cannot be reduced. You will be charged for the guaranteed guest count or actual number of guests, whichever is greater.

MINIMUM REVENUES: If the group attendance should drop below the estimated attendance at the time of booking, a unmet minimum fee may be applied to guarantee the minimum revenue required for exclusive use of function room and/or Restaurant. Cash bar sales do not count towards the agreed upon food and beverage minimum for contracted group events. Bar charges must be on the master tab in order to count towards the F&B minimum.

RESERVATIONS GRACE PERIOD: Restaurant will provide a fifteen (15) minute grace period for sit-down events. If group arrives after this time, they will be seated if and when space becomes available. Restaurant is unable to seat incomplete parties.

EVENT TIME & LENGTH: Please arrive promptly for your reservation. Unless otherwise noted on your Event Order, we book parties in 2 hour spaces. If the event exceeds the contract time, the Patron agrees to pay a charge of $75.00 per server per hour beginning at the end time listed on your contract. This charge will automatically be added to the final guest check. Keep in mind that we may have another group booked after your event and the space may not be available for an extension of time. Please arrive prior to your seating if you wish to have cocktails prior to dinner service. Unless prior arrangements are made with events manager Please do not arrive more than 15 minutes prior to the event start time as our staff will be getting the space ready for your event.

LATE ARRIVALS: To be sure your event moves at a comfortable pace please be sure your party is complete and ready to be seated by the start time listed on your contract. We provide a 15 minute grace period after the event start time before service begins. Late arrivals will be served the course currently being served to the group: courses cannot be repeated to accommodate guests that arrive late

AVAILABLE SEATING: The restaurant will only hold the initial requested seats. An increase at a later date will be based on availability.

TAX EXEMPT GROUPS: Tax Exempt Groups must provide copy of valid State Sales Tax Exempt Certificate prior to event. Client must be named as an exempt organization.

SERVICE CHARGE: The Service Charge will be added to the total food and beverage charge. Included in the service charge is the gratuity which shall be distributed to servers, bussers and bartenders

CANCELLATION POLICY: In the event of Client's cancellation, Restaurant will give a full refund of Client's paid deposit if cancellation notice is received at least one month prior to the event. After that time, 50% of estimated revenue is due, unless Client cancels within seven (7) days or less of the event. If Client cancels within seven (7) days or less of event, or is a “no show” without cancellation, 100% of estimated revenue is due. For exclusive buyout restaurant events, the 50% deposit becomes non-refundable sixty (60) days prior to said event. In the event of a no-show, or cancellation within 48 hours, the credit card on file will be charged 100% of the contracted amount.

FORCE MAJEURE: Neither Party will be held liable for failure to fulfill its obligations hereunder if such failure is due to a Force Majeure Event. A “Force Majeure Event” means, but is not limited to, an act of war involving the United States and the State of Tennessee; domestic and/or international terrorism in or around the venue; civil disorder, riots or rebellions in or around the venue; quarantines, embargoes, government regulations or interventions, or other similar unusual governmental actions directly affecting the venue; or extraordinary elements of nature or acts of God at the venue; or other similar circumstances that make it illegal or impossible to fulfill this agreement; provided that such Force Majeure Event is beyond the excused Party’s reasonable control, occurs without the excused Party’s fault or negligence, is not caused directly or indirectly by the excused Party, could not have been prevented or avoided by the excused Party’s reasonable diligence, and curtails at least 50% of the expected attendance.

EVENT SPACE ASSIGNMENTS: Event Spaces and Seating are assigned by the Restaurant based upon the final guest count guaranteed. Restaurant reserves the right to reassign space based upon fluctuations in anticipated attendance figures. Every attempt will be made to honor the Client’s seating requests.

SET-UP: Set-up requirements and specifications will be coordinated by Restaurant’s sales department and Restaurant’s manager. Room will be set with Restaurant’s standard table place settings.

EVENT SUPPLIERS: All outside vendors contracted by the Client (florists, rentals, décor, and entertainment) must be approved by the Restaurant at least two (2) weeks prior to event. Restaurant is not responsible for any arrangements made with outside vendors.

MENU REVISIONS: Any revisions to Restaurant’s menu must be made at least two (2) weeks prior to the event. Reasonable menu substitutions will be made if necessary.

FOOD & BEVERAGE: All food and beverage items must be supplied by the Restaurant. No food or beverage of any kind may be brought in by the Client without prior approval of Restaurant management. Additional fees may be charged. Food and beverages not consumed on the Restaurant’s premises may not be packaged for removal from said premises. Due to shared food preparation and cooking areas, it is possible for various food items to inadvertently come into contact with a food allergen from another food item or food preparation materials including, but not limited to, food containing gluten, nuts, etc. While Restaurant takes great care to try and prevent the presence of allergens in menu items, Restaurant is not able to guarantee menu items have not come into contact with potential allergens. Due to restrictions on product availability and seasonality, the Menu may not be available and may be changed at the Restaurant’s discretion. Every reasonable effort will be made to provide the items agreed to on the Event Menu. Von Elrod's will make reasonable efforts to customize the Menu to accommodate any dietary restrictions, food allergies, and other preferences provided to the Restaurant. Cocktail service is available for the Event and will be charged on a consumption basis according to the current rates unless other arrangements are stipulated prior with the Restaurant. Beverage packages are available for contracted group functions. Von Elrod's happy hour specials and/or any specials offered to individual guests are not applicable to contracted group function pricing.

DAMAGES: Client is responsible for damages to or on the Restaurant property or injury to Restaurant staff and guests caused by the Client and/or the Client’s guests. Von Elrod's reserves the right to deny entry to, or to remove from the premises, any guest who is intoxicated, disorderly, or for any other reason in our discretion without any liability to Event Coordinator or guests.

CONTRACTUAL LIABILITY: Performance of this Event Agreement is contingent upon the availability of the Restaurant management to complete the same, and is subject to labor troubles, disputes, or strikes, accidents, government (federal, state or municipal) requisitions upon travel, transportation of foods, beverages or suppliers, inclement weather, “Acts of God” and other causes whether enumerated herein or not, beyond the control of management preventing or interfering with performance. In no event shall the Restaurant, its parent, subsidiaries, affiliated and related entities and its and their respective directors, officers, employees and / or agents be liable for the loss of profit or for other similar or dissimilar collateral, consequential or incidental damages whether based on breach of contract, warranty or otherwise.

USE OF INTELLECTUAL PROPERTY: Use of the company logos, trademarks, service marks or any of company’s intellectual property (collectively, the “Marks”) in any printed or promotional materials including, without limitation to, press releases or news articles, etc. must be approved in advance by Restaurant’s Management. Client agrees to submit a copy to Restaurant of any proposed materials (i.e. guest invitation or customized t-shirt) using any of the Marks at least five (5) business days prior to the event or any mass printing for final written approval.

SIGNAGE & BANNERS: Restaurant reserves the right to approve all signage in function rooms and areas, as well as all public space areas. All signs must be professionally printed. Printed signs must be free standing or on easels.

AUDIO-VISUAL: Any special audio-visual requirements must be communicated to Restaurant’s sales department at least one (1) week before the event date.

ENTERTAINMENT: All and any types of entertainment are limited to private/exclusive function rooms only and shall not interfere with the public’s dining experience. Management must approve all entertainment before the event.

LOST & FOUND: Restaurant will not be held liable for damage, destruction, or loss of any merchandise or property left in the Restaurant by the Client or Client’s guests after the event.

TICKET SALES: Sale of Tickets/Use of Event/Reservation as Prize Prohibited. The reservation of this Event is for personal use by the Event Coordinator only and Event Coordinator and his/her agents, representatives, and associates, are prohibited from selling or auctioning tickets to the Reservation, offering access to the Reservation as a prize, or otherwise charging for access to the Reservation without the prior written consent of Von Elrod's.

EVENT AGREEMENT: This document constitutes the entire agreement between the Client and the Restaurant. It may not be changed, modified, or amended, except by an agreement in writing signed by both parties. This Agreement shall be governed by, constructed in accordance with, and enforced under the laws of the state of Tennessee. Facsimile copies of this Agreement signed by both parties shall be proper form of acceptance. Von Elrod's reserves the right to cancel any Event in its reasonable discretion without any liability to Event Coordinator or guests. If cancellation by Von Elrod's is necessary, we will endeavor to give the Event Coordinator as much notice as possible and will take reasonable steps to reschedule the Event at a date and time acceptable to the Event Coordinator.

INSURANCE: On a case by case basis, based upon the nature and activities of Client’s event, Restaurant may require that Client obtain, maintain and provide evidence of insurance in amounts sufficient to provide coverage for any liabilities arising out of or resulting from its obligations pursuant to this Agreement. Client shall provide
its certificate of insurance, meeting the obligations as requested by Restaurant, no less than seven (7) days prior to the date of the event.

INDEMNITY: Client agrees to indemnify and hold the Restaurant, its parent, subsidiaries, affiliated and related entities and its and their respective directors, officers, employees and / or agents harmless from any and all claims, demands, losses, costs and damages of every kind arising out of, or in connection with the event.

AUTHORITY: Only persons of at least 18 years of age may enter into this Event Agreement. By signing this Event Agreement, Client acknowledges that he /she is at least 18 years of age.

By Approving of this Event Proposal, you acknowledge that you have read and agree to all of the terms and conditions listed in the Event Summary and Event Policies.

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